What is an inventory and why do I need one?
As a university student, you may or may not be familiar with the term "tenancy inventory". If you’re planning on renting private student accommodation, it’s really important to understand what an inventory is so that you can use it in a way that benefits you the most.
What is a tenancy inventory?
A tenancy inventory is a detailed document that lists all the contents of a rental property and their condition at the start of a tenancy. It is typically created by the landlord or letting agent and is provided to the tenant for review and agreement before or in the first few days of moving into the property. The inventory can include anything from furniture and appliances to fixtures and fittings, and may also detail any existing damage or wear and tear.
Why do I need a tenancy inventory?
A tenancy inventory is an essential document for both landlords and tenants, as it serves as a record of the condition of the property and its contents at the start of the tenancy. For tenants, having a detailed inventory can help to protect against unfair deductions from their deposit at the end of the tenancy. By agreeing to the inventory and signing it, you are acknowledging the condition of the property and its contents at the start of the tenancy, which can help to avoid disputes and misunderstandings later on.
Additionally, a tenancy inventory can also be helpful for identifying any pre-existing issues or defects in the property that may need to be addressed by the landlord or letting agent. This can include anything from broken appliances to water damage or structural issues.
What should I look out for in a tenancy inventory?
When reviewing a tenancy inventory, it is important to check that it is accurate and comprehensive. Make sure that all items listed are present and in the condition described, and that any damage or wear and tear is noted. If you notice any discrepancies or inaccuracies, raise them with the landlord or letting agent before signing the inventory. You will usually be handed a physical copy of the inventory. As you walk around your accommodation, use a pen to make notes of anything that is inaccurately described. Don’t be afraid to be specific about any small damage you notice.
It is also important to ensure that the inventory is signed and dated by both parties, and that you are provided with a copy for your records. This can serve as evidence in case of any disputes or disagreements at the end of the tenancy. If you’d like to read more about getting your deposit back, read our blog will I get my deposit back?
Maintaining the tenancy inventory
Throughout your tenancy, it is important to take care of the property and its contents, and to report any issues or damage to the landlord or letting agent as soon as possible. This can help to avoid any misunderstandings or disputes at the end of the tenancy, and can ensure that any necessary repairs or maintenance are carried out promptly.
What to do if you are not given an inventory
If you are not provided with an inventory you can create your own. This can be as simple as taking some photographs of each room when you move in and sending them to your landlord or letting agent. It is one of the most important things you can do!
The tenancy inventory is an essential document for both landlords and tenants, providing a record of the condition of the property and its contents at the start of the tenancy. As a student tenant, it is important to review the inventory carefully and ensure that it is accurate and comprehensive.
